Updated: Jul 3, 2019
Issa Nery, PMAP Communications Specialist (PMAP Awards Coordinator)
The PMAP Awards program searches for the best companies, individuals and programs in the field of people management. While most people in the PMAP community already know about that part of the PMAP Awards program, a lot of people don’t know what goes behind the scenes in the search process unless they participated as a member of the Awards Committee or have vied for at least one of the PMAP Awards.
Coordinating the PMAP Awards program has been one of my duties since 2016 so I am now on my 4th year of ensuring that this search process goes smoothly. Today, I would like to give you a glimpse of what goes behind the scenes in our PMAP Awards hopefully to give you a better idea and appreciation of our association’s Awards program.
I. Call for Nominations
After every conference, we already start planning for the next year’s Awards program. This entails editing or updating the blank data forms, planning how to market the Awards, and even budgeting. Once everything is good to go, we formally launch the PMAP Awards through a circular sent to all PMAP members and other posts through the PMAP website and social media. It’s during this time that companies send in nomination forms and start asking about details in the data forms to be submitted.
Once we receive all the documents, the awards coordinator goes through all the documents to ensure everything is complete. It’s also during this time that the Awards committee gets together to plan and agree on the schedule of site visits. Once the schedule is okay, the qualified nominees are informed regarding their scheduled site visit and we hope that all are amenable to the schedules sent to them.
III. Site Visits
Qualified nominees then get visited by the Awards Committee for an initial screening. Site visits usually last for about 4 hours. The first part is a presentation of the program or company and this is following by a panel interview with the top management. After this, randomly selected employees are interviewed as we follow the 360 degree approach in conducting assessments. Once all nominees have been visited for the region, the committee creates a shortlist of those who will be visited by the Board of Judges who later on select the winners for each region.
This year, we received a total of 67 nominations for the Awards. We later shortlisted this to 25 nominees to be visited. We also experienced quite the challenge as the annual conference was moved from October to July. We also did the search for The Outstanding Workers of the Republic (TOWER) Awards alongside the PMAP Awards and visited the 19 nominees for this award. Because of this, we ended up doing site visits almost everyday from March to May. If our site visits are NCR-based, our days would start as early as 7:00am and we would have site visits from around 8:30am to 5:30 or 6pm and later get back to PMAP at about 8:30 or 9:00pm due to the traffic. If we conduct site visits out of town, sometimes we spend a whole week out in the area as we visit several companies over a certain span of time.
IV. Regional Awarding and Judges Final Interviews
Once all the regional winners are selected, regional awarding ceremonies are conducted. We conduct these during our Luzon, Visayas and Mindanao summits and during one of the PMAP GMMs for NCR. After these awarding ceremonies, the last part of the selection would be the final panel interviews with our National Board of Judges. This year, all our 11 regional winners were invited to 2-hour panel interviews wherein our judges interviewed their leadership teams and 5 randomly selected employees. This lasted for about 2 whole days until the judges conducted their deliberation.
V. National Awards Night
We will soon find out who the national winners will be during the Annual Conference. To be honest, only the national board of judges know who the winners are as the deliberation was a closed door discussion. This year, all of the awardees will be presenting their best practices as part of the plenary sessions for this year's conference. This will be followed by the Awards Night wherein the winners will be announced.
Coordinating this whole process has been one of my biggest challenges as a member of the PMAP professional staff. Despite the Awards being done every year, it seems like there is always a challenge that comes up - like in 2017, we started awarding exemplars or finalists, in 2018, we started the regional awards search and for this year, we had to work with a limited time frame. There would be days wherein I would be super tired but would have to wake up super early again for another day of site visits. There would be days wherein I would have to juggle multiple tasks such as taking care of logistics, schedules, coordinating with nominees and committee members about updates and whereabouts, and ensuring the smooth flow of all the activities per day, aside from my other tasks in PMAP. There would also be moments wherein I would juggle multiple roles – from being a coordinator of all the administrative tasks and people involved to sometimes making layouts and PPTs, liquidating cash advances, emceeing awarding ceremonies, being a trophy girl, and taking care of the committee members and judges. It has been quite the challenge, but I still find it to be one of the most rewarding roles in PMAP as it has given me the opportunity to learn from so many companies, travel to different parts of the country, and prove to myself that I am capable of accomplishing so much more than I thought I could.